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ROTARY INTERNATIONAL
SOUTH CENTRAL ROTARY YOUTH EXCHANGE, INC
Alabama, Arkansas, Kansas, Louisiana,
Missouri, Mississippi, New Mexico, Oklahoma, Tennessee, Texas
460 Parsons Road
Pleasanton TX 78064
March 15 2002
Dear District Governor
This annual report of the activities of South Central Rotary Youth Exchange,
Inc is submitted in accordance with Rotary International’s “Policy and
Guidelines for Multidistrict Service Activities and Projects” (850 EN (487)
388 2500), July 1 1987. SCRYE is recognized as a multi-district activity by
Rotary International. SCRYE is a Sponsoring Agency of the U.S. Department of
State for administering a secondary school visitor exchange program.
In the past few years, there have been a decreasing number of outbound
students participating in the Exchange. This is regrettable because more
students should be given the opportunity to become Exchangees and spend a
year abroad. I believe participation is down because in many districts the
Youth Exchange program does not have the strong support of the District
Governor.
Your District Youth Exchange Chairman can be helpful in your District
Assembly and Conference and in other ways to explain and promote the Youth
Exchange Program. However, your personal interest and commitment is required
to strengthen the program and encourage effective participation.
This year we are asking selected districts to host Muslim youngsters from
the Middle East and Central Asia in order to support the State Department’s
recognition of the importance of student exchanges.
SCRYE was organized in 1985 to assist the 29 districts in our area improve
their Youth Exchange Program. By-laws govern SCRYE. SCRYE’s specific goals
and the methods of reaching our goals are:
GOAL: Offer training in Youth Exchange activities to Rotary Youth
Exchange Officers, District Governors and Rotarians in Youth Exchange
Activities:
Biannual meetings, held in Tulsa and one other location include specific
topics to educate new YE personnel and to refresh those who have been in YE
for some years. Typical subjects are Recruiting the Outbound Exchangee,
Selection and Orientation of Exchangees, Host Family Relations, Role of
Rotary and The Club YE Counselor.
These two day meetings, recently attended by 120 YE Rotarians, spouses and
190 inbound Exchangees, stress the selection of quality outbound Exchangees
and Rotary’s role as surrogate parents for the inbound Exchangees.
Additionally, SCRYE offers on-site training to Districts. Several Districts
have scheduled Youth Exchange orientation and training at their District
Assemblies or District Conferences. This on-site training is conducted by
experienced YEOs from nearby districts.
SCRYE has prepared a Program Guide which assists District Youth Exchange
Chairmen to train and educate YE personnel in their duties. This Program
Guide, and associated Administrative Instructions includes a schedule of
activities, budget information and requirements for evaluation.
A major assistance to our training effort is the SCRYE web site which
includes application procedures, lesson outlines, schedule of events, tour
activity and other essential data. The site is at
www.SCRYE.org.
GOAL: Assist districts in promoting Youth Exchange in Rotary clubs,
schools and other community entities.
Through instructions on recruiting and promotion at the biannual meetings,
in the Program Guide and other promotional material we provide District
Youth Exchange personnel the knowledge and tools to promote this program.
GOAL: Standardize Youth Exchange administrative procedures and recommend
member districts adopt them.
The bi-annual conferences and the SCRYE Program Guide offer districts ideas
and options to standardize many aspects of district administration of their
Youth Exchange Program.
SCRYE feels it cannot, with few exceptions, dictate to the districts exactly
how they conduct their program. The district’s operations are influenced by
the size of the program, experience of the YE personnel and guidance by the
District Governor. However, I feel our efforts at standardization and
assistance to the districts has been reasonably successful in the past
years.
GOAL: Conduct bus tours for inbound students
SCRYE conducts bus tours each summer for our Inbound Exchangees. One tour
travels to the east coast and one to the west coast. The tours are about 15
days duration. About 120 students participate and four to six counselors
accompany each tour. The tours are self-supporting and cost the Exchangee
about $1,400. The annual budget for the tours is about $180,000.
GOAL: Competent administration of the SCRYE program
SCRYE, and your district adhere to the regulations of the U.S. Department of
State, the Standards set by the CSIET (see below) and the Guidelines of
Rotary International.
SCRYE is a member of the Council on Standards for International Educational
Travel. CSIET is a private, non-profit organization. It develops standards
of acceptable operations for high school exchange programs based on
Department of State regulations.
SCRYE membership in CSIET gives our districts stature in the educational
field and permits our Exchangees to fully participate in school activities.
In some states exchange organizations without CSIET membership limit
participation of the Exchangee. SCRYE reports annually to CSIET the number
of Exchangees and periodically must provide information to retain
membership.
SCRYE officers are elected from district YE personnel; the president and
vice president serve for one year, other officers for two or three years.
Reelection of some incumbents, as well as new officers permits continuity
and depth in leadership. An Executive Secretary does much of the day by day
administrative work. SCRYE’s Board of Directors are the District YE
Chairmen.
An annual budget is prepared. This includes meeting
expenses, which are paid for by registration fees and the bus tours, which
are paid for by the participants. The bulk of the balance, about $10,000 is
spent in mailings, telephone, CSIET membership and other administrative
functions. Your district dues are $200 a year. A CPA firm reviews our
financial activities.
I urge you to support the Youth Exchange program and SCRYE; they are
valuable tools in attaining Rotary’s objective for the advancement of
international understanding and goodwill. Please contact your District Youth
Exchange Officer or me if you have any questions or wish to make any
suggestions regarding the Youth Exchange Program.
Gene Clement
District 5840
President 2001-2002
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