USA-Canada Exchange Conference Notes

Outbound students - Host families - Potential Rotarian - Inbound Students - Rotarians within SCRYE - Rotex (former RYE students) - Corporate Information

USA-Canada Youth Exchange Network
Las Vegas 2003 Conference
Facilitated Session – Pricing Model

o Table 1
o Flat fee advantages
o $3500 all inclusive
o $2000 step
o Table 2
o $2700 LTEP
o 1500 STEP

Table 3
LTEP
STEP

Table 4
District contributions vary
Club contributions vary
District geographies vary (distance to travel)
Assumptions
District or host clubs will pay costs for inbound
$3000 LTEP
STEP—same?

Table 5
LTEP $3000
o airfare $1000
o insurance $500
o orientation $300
o blazers $100
o t-shirts $20
o business cards $50
o pins $25
o field trips (part of orientation)
o district contributions n/a
o club contributions n/a
o inbound allowance n/a
o language camps $300
o district conf $150
o marketing materials $50
o admin expenses $150
o YEO travel n/a
No surprises; consequently easy to market

Table 6—could not set one price due to individual district circumstances; also no formal short term programs within those districts at the table
o $3800 all inclusive—air, insurance, language camps, visa fees, etc.; inbounds covered by hosting club with a suggested allowance
o $950 application fee– multi-district fees, blazer, cards, orientation, insurance, pins, etc., and paperwork; additionally, the student pays airfare, language camp, extra insurance, trips, emergency funds; hosting club pays minimum allowance, school fees for inbounds; district funding $2/Rotarian in district
o $1200 application fee--multi-district fees, cards, orientations, district conf, insurance, pins, et.c, paperwork. Additionally, student pays: air, language camp, extra insurance, trips, emergency funds. Hosting club pays inbound allowance minimum, school fees, can give additional for trips. District funding $1-2/Rotarian in district
o $200 application fee—orientation, pins, t-shirts, paperwork, visa. Additionally, the student pays air, insurance, blazer, trips, emergency funds. Hosting club pays district conf for inbound; host family pays allowance (family hosts student while their own child is abroad)
o $1500--$200 orientation, $100 if accepted, $1200 short trips, conference, allowances

Table 7
Fees ranged from $1450 (Turkey)—
Outbound fees cover the inbound expenses
In Ecuador, the clubs pay nothing—inbound allowances come from district from the outbound parents

Table 8
No consensus

Table 9
Start a program by getting mentoring from a neighboring district/club

Table 10
Fees ranged from application of $300 to all inclusive $3400
All inclusive avoids problems about insurance fee and open ticket airfares

Table 11
Agreed to disagree
Easier to market an all-inclusive
$6000 for an exchange partnership—inbound/outbound insurance, inbound allowances, outbound airfare, etc.
$1500 for short term

Table 12
~$3000 for an outbound in total
~$1250 for fee

Table 13
$1200 - $2700 plus airfare
$400 plus airfare for short-term

Table 14
$3600 for long-term for student
$1800 for short-term

$1000 – 2700 for single district long-term

Table 15
$3300 for LTEP
$1600 for STEP

Table 16
All inclusive $3400—easy decision for the student/family not to have to consider relative airfare
Hosting clubs pay $400/inbound student
District contributes ~$5000 to the budget

Thoughts:
Can we be like Rotary Ambassadorial ($25000/year stipend) regardless of location?

Outbound students - Host families - Potential Rotarian - Inbound Students - Rotarians within SCRYE - Rotex (former RYE students) - Corporate Information - Tours