------Please Note: This is a draft agenda and
subject to change.------
2007 SCRYE Summer Meeting Agenda
July 20-22, 2007
Wyndham Hotel-Riverfront
2 Riverfront Place
North Little Rock,
Arkansas 72114 United States
FRIDAY July 20
2:00 Board Meeting
6:00 Fellowship/Dinner/Dancing on Arkansas Queen Riverboat
SATURDAY July 21
7:30 Registration Opens
8:30 Introductions, housekeeping, etc.
8:45 Welcome address – 6150 DG Dr. Bob Warner
9:00 Plenary Session #1 – The Tools to Make the Best Even Better
Toolkit will be introduced that enables districts and clubs to improve their
YE program and meet all compliance requirements in the process
10:15 Break
10:30 Break out Groups I
- Recruit, Support and Retain Host Families (clubs)
- Develop and Maintain Solid Relationship with High Schools (clubs)
- Orientation of Outbound Students (districts)
- Lessons Learned on Background Checks (districts)
11:15 Group Reports
11:45 Lunch
1:15 Track I – Rotary A to Z for those new to Youth Exchange
Track II – Your Vision for SCRYE and Rotary Youth Exchange
- New Mission Statement?
- New SCRYE Goals?
- District Support Needs
- Membership Requirements
- Compliance Policies
2:45 Break
3:00 Break out Groups II
- How to recruit for and establish a club YE committee (club)
- Record retention policy (club and district)
- Selection of outbound students (club and district)
- How to recruit and orient new Rotary clubs to RYE (district)
3:45 Group Reports
4:15 Break
4:30 Plenary Session #2 – Training of Rotary Counselor
- Training, preparation, and commitment of counselors
- How to maintain contact with students and host families
- Frequent issues and how to handle them, e.g., host family won’t let go
- Student problems and how to handle them
5:30 Adjourn
6:00 Fellowship/Dinner/Ballgame – Arkansas Travelers vs. Tulsa Drillers
SUNDAY July 22
8:30 Track I – YEO 101 for those new YEOs and District youth committee
members
- First month activities for a district new to RYE
- Goals and expectations for first, second, and third year
- District versus club responsibilities
- Best way for YEO to help club succeed
- Help that SCRYE can provide
- Resources on web from SCRYE, RI, and USA/Canada
- What is a DS2019, why is it important, how to get one
- Who needs a visa and how to get one
- How to get a CBC
- How to set up an exchange? What countries/districts are easy to work with
- What are “inbound camps” and “outbound camps”?
Track II – Reports
- Board Meeting
- USA Canada Conference 2007/2008
- 2007 RI International Convention
- Zone Youth Services Coordinator
- Rotary International Youth Exchange Committee
Training Suggestions for Tulsa 2008
10:00 Break
10:15 Plenary Session #3 – Hot Topics – Questions and Answers
11:00 Adjourn |
